Public Records Requests
As a public office, the 美高梅官网 is subject to Ohio鈥檚 Public Records Act.聽 Under the Public Records Act, any person may request to see the public records of the University.聽 While the University strives to be transparent with the public it serves, there are some records that are not subject to disclosure under the Public Records Act for a variety of reasons such as certain privacy concerns.
For more information regarding public records requests, please refer to the FAQ section below and read the University's Public Records Policy.聽 We also encourage you to review the , which is updated annually by the office of the Ohio Attorney General.聽 The manual outlines the public鈥檚 rights and public servants鈥� obligations under the open-government laws.聽
If you are a student seeking your education records, please visit the 美高梅官网鈥檚 Office of the Registrar.
Frequently Asked Questions
Public records requests may be submitted via email to public.records@uc.edu or via mail聽 to:聽
Public Records Manager
Office of General Counsel
美高梅官网
PO Box 210661
Cincinnati, Ohio 45221-0661
A public record means (1) any document, device, or item, regardless of physical form or characteristic, including electronic record, (2) created or received by or coming under the jurisdiction of the public office, (3) which serves to document the organization, functions, policies, decisions, procedures, operations, or other activities of the public office.聽聽
If a document does not meet all three parts of the definition of 鈥減ublic record鈥� above, then it is a non-record and is not subject to the Public Records Act.聽
The Public Records Act governs the release of records, not answers to questions or requests for information.
Public records may include records such as personnel files, reports, contracts, and certain correspondence that documents University operations and that meets the three-part definition of a 鈥減ublic record.鈥�
The Public Records Act protects certain records by either requiring or allowing a public office to withhold them from public release.聽 You may find those exemptions at O.R.C. 149.43 or by referring to the Ohio Sunshine Law Manual.聽
Often, if only part of a record is protected by an exception, then the public office will redact or obscure only that part of the record and provide the remaining, unprotected portion, to the requester.聽
Some examples of information that is likely to be redacted from records include personally identifiable information, such as social security numbers, drivers鈥� license numbers, and account numbers, as well as medical information, student education records, and trade secrets.聽聽
Generally, the Family Educational Rights and Privacy Act prohibits the disclosure of a student鈥檚 education records without the student鈥檚 written consent.聽 聽
Students may request their own education records through the Office of the Registrar.聽 聽聽聽
No. The medical facility is a separate entity and not part of the public institution.聽 You may reach out to the Office of General Counsel, 美高梅官网 Health, 3200 Burnet Avenue, 5th Floor, Room 5112, Cincinnati, Ohio 45229 for any records associated with 美高梅官网 Health and/or the 美高梅官网 Medical Center.聽 聽
If you cannot find the answer to your questions here, please contact:
Betty (Jean) Gabbard
Senior Legal Assistant
368 University Hall
513-558-3485 (Main) | 513-556-4526 (Direct)
Disclaimer
The information on this website is only current as of the date of publication.聽 For most up to date information, please visit the source documents, regulations, and websites cited within.聽 The information on this website is for informational purposes only and is not to be considered legal advice. Contact an attorney directly for assistance with addressing current University legal issues.