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The ÃÀ¸ß÷¹ÙÍø values strong partnerships with suppliers who bring innovation, reliability, and quality to our supply chains. We seek lasting relationships with businesses that offer competitive pricing and outstanding service.

To enhance fairness and competition, we are committed to increasing supplier participation in our bidding process. If you want to receive bid invitations and explore opportunities to work with ÃÀ¸ß÷¹ÙÍø, your company must be registered in our system. Connect with us and be part of a supply network that drives value and impact.

Please check back for upcoming events.

Email supplier@ucmail.uc.edu to request an invitation to join our supplier network. Please include a little about what your company can do so that the buyer can connect with you.

Note: This process merely registers the vendor with the university.Ìý It does not give the vendor an "approved" or "preferred" status, nor does it preempt the need for Central Purchasing to solicit bids depending on the dollar amount.

For all Payees:

1. To create a payee number, we require a signed and datedÌý. For individuals providing a service, a contract that includes name, address, social security number, signature and date may be required.ÌýAll forms must be completed by the vendor/payee.
   
   
2. If a payee wants to set up banking with the university, complete theÌýDirect Deposit Banking Form.ÌýPlease ensure to include a voided check or bank verification letter. For direct deposit changes, submit a new Direct Deposit Banking Form.
   
   
3. ÌýAny other changes to existing vendor/payee information, such as change of last name, address, business certifications or tax identification number should be emailed to supplier@ucmail.uc.edu. Attach an updated W9 if applicable.
   
   
4. You can submit and forward the signedÌýDirect Deposit authorization formÌýwith voided checks or alternative forms via email (preferred) or mail:

Ìý Ìý Ìý Ìý Via email:ÌýÌý

ÌýÌýÌýÌýÌýÌýÌýÌýEmail toÌýsupplier@ucmail.uc.edu.

ÌýÌýÌýÌýÌýÌýÌýÌýPurchasing Department
ÌýÌýÌýÌýÌýÌýÌýÌýUniversity Of Cincinnati
ÌýÌýÌýÌýÌýÌýÌýÌýPO Box 210089
ÌýÌýÌýÌýÌýÌýÌýÌýCincinnati OH 45221-0089

For security and IRS auditing purposes an email message, invoice or a simple typed up word document are not acceptable forms for setting up your vendor information with the university.

All bidders are expected to thoroughly review their quotations and to abide by the terms and conditions contained therein and on the purchase order or term contract that may result.

ÃÀ¸ß÷¹ÙÍø conducts two kinds of written bid openings:

• Informal Bids - These are date and time stamped upon receipt and tabulated after the due date. They are not opened in the presence of bidders.
• Formal Bids - Also called "sealed bids." These are always accompanied by an identifying blue envelope in which (or with which) the bidder submits his/her quotation. Formal bids are advertised in local newspapers and are opened on an appointed day and hour. They are opened in the presence of anyone who wished to attend and may or may not be read aloud. Award decisions are not always announced at that time.
• Protest of Award - Any protest of an award should be made within 48 hours and directly to theÌýbuyer. Verbal protests alone are insufficient and will not warrant further investigation. All letters of protest must contain a statement of the facts and reasons which form the basis of the protest. Vendors are assured that the lodging of any written protest will be promptly investigated and respectfully answered.

Late protests which will prejudice the university or the successful vendor will not be accepted.

The university operates a Central Receiving and Distribution Center for suppliers' convenience. Each contract will identify the address.

In the case of large shipments (truckloads or heavy items) or of equipment requiring your installation, delivery vehicles must stop atÌýthe Receiving Center to pick up a verifying store's clerk before proceeding to the final destination.

The ÃÀ¸ß÷¹ÙÍø embraces its role as a leaderÌýin environmental stewardship andÌýeconomic prosperity. As part of this work it seeks to incorporate the concept of sustainability into its programs. Leadership in the administrative units of the university contribute to sustainability efforts through their areas of responsibility such as auxiliary operations, information technology, architecture, construction, grounds-keeping, building maintenance, equipment, transportation and fleet management.

ÃÀ¸ß÷¹ÙÍø Central PurchasingÌýencourages preference to environmentally friendly products whose quality, function, and cost are equal to or better than more traditional products. ÃÀ¸ß÷¹ÙÍø power generation systems for utilities have been transformed to utilize greener fuels and reduce carbon emissions, ÌýÃÀ¸ß÷¹ÙÍø construction standards require sustainable products to be used in its buildings. Energy Star products dominate the equipment purchased. Fleet vehicles are specified to assure the university meets goals for fuel efficiency and diversification, University Duplicating uses recycled paper or SFI certified products when possible. The university’s food services and stationary supplies contracts include specific sections on its requirements and preferences for green products.

Purchasing builds awareness in the campus community so that departments develop sustainability goals and specify products and services accordingly. Purchasing categories with the greatest potential to maximize these opportunity areas include 1) energy management, 2)consumables, 3) facilities, 4) lamps, 5) cleaning products, 6) disposal services 7) transportation, and 8) professional services. In some cases, purchasing sets the sustainability guidelines; in other cases the departments for which the purchases are made recommend the specifications.

In accordance with the 2019 Sustainability and Climate Action Plan and the strategic direction of Next Lives Here, the ÃÀ¸ß÷¹ÙÍø directs individual departments to specify products that promote consideration for products that are environmentally preferable. Depending on the product these requirements many include:

• Energy saving, such as ENERGY STAR and EPEAT certified products
• Recycled content
• Credit requirements set by LEED (leadership in Energy and Environmental Design)
• Reusable, refillable packaging
• Green Seal, Ecologo certified or other independent ecolabeling certifications
• Forest Stewardship Council (FSC) certification
• Electronic and paperless processes and web-based catalogs
• Certification that sweat shop labor not be used
• Purchase local and/or organic produce when possible

Please consider these interests in exploring your offerings with university staff.

• Never supply goods or services without a bona fide purchase order.
• Purchase Order Invoices should be emailed to:ÌýÌýucapinv@ucmail.uc.edu. See AP Purchasing Operations - About ÃÀ¸ß÷¹ÙÍø | ÃÀ¸ß÷¹ÙÍø for more information about what information is required on your invoice.
• Never present any kind of contract, commitment, sales order, agreement or legal document to anyone outside this department for signature. Others are not authorized by our board of trustees to sign any form of purchase agreement and their signing it would only invalidate your document.